Eagle Board of Review

(07/18/21) Scouts . . . you MUST always “CC” at least one other adult on all your communications to us.

(02/09/22)  We are now asking Scouts to use the ‘Report’ function in Scoutbook to generate an Eagle Scout Application form.

This is a 27 minute video that addresses a Unit’s responsibility for entering Scout’s advancement information in Scoutbook with particular reference to those positions of responsibility that are Eagle requirements.

 

It also steps through how to use the Report function in Scoutbook to generate a pdf form with some fields already filled in with data from BSA’s records.

Before you begin make sure:

  • You have completed all the requirements through Requirement 6 on the application form, AND
  • You have used the Scoutbook Report function to create an Eagle Rank Application form pre-filled with your Scouting record. Add your your References (Requirement 2), and Position(s) of Responsibility if necessary.
  • We ask that you do not use the paper form if at all possible.
Step 1

Check your Scouting Profile for accuracy and completeness. This is your Individual scouting profile. Your Scoutmaster or designate can access this using the Internet Advancement facility in Scoutbook. Use it to confirm your rank and merit badges earned. Also confirm your name (first, middle, and last name) are correct along with a correct DoB – date of birth – and address. If there are errors or missing items, work with your Scoutmaster to get them corrected.

Step 2

Use Scoutbook’s Report  function to generate a fillable pdf Eagle Scout Rank Application form prepopulated with your Scouting record.Follow the instructions below to get your Scoutmaster’s and Committee Chair’s signatures.

You should also prepare your Statement of Ambitions & Life Purpose. .

Step 3

Council’s verification signature: Email your application form – must be a pdf document – to the Council Registrar.  This process may take more than the 48 hour turnaround standard we had before the COVID  regulations became effective. You MUST have Council’s verification signature on your application before we can schedule your review board.

Step 4

Submit a Request for Review  – link is at the top of the sidebar. This is an online (Google) form and is the only persistent record of your request. You’ll have an opportunity later to schedule a day and time. On submitting your request, you will get an email response. Read it carefully in the event there are changes to our procedures not covered here.
You are the owner of the online folder. As such, you control access to its content. We recommend that the sharing option is only active prior to a review board. After the review, you should revoke sharing. If we need to revisit, we will ask your permission to allow access.

Step 5

In an online folder (either GDrive or OneDrive is OK), upload the following documents:

  • Eagle Rank Application form, Statement of Ambitions & Life Purpose, signed copies of your Project Proposal Approvals and your Project Report Approvals.
  • From the Workbook, include three separate documents. One each for the Proposal section, the Planning section, and the Report section. Include any supplemental documents or images that are in support of your project.

The Application form  MUST be submitted as a separate pdf document. You must include the link to your document folder when you make your appointment.

Step 6

Go to the APPOINTMENTS page on the District website and submit your appointment request. The cut off for scheduling an appointment is 6:00pm on the Wednesday preceding the week in which you are requesting an appointment.  Select a day/time that will work for you and your Adviser.

  • RECOMMENDATION: Before scheduling an appointment, work with you Adviser to make sure your online folder is accessible (shareable) and the required content is complete.
  • We will check the link you provide for accessibility and completeness. We will CANCEL the appointment if the link is inaccessible or the folder content is incomplete; we will let you know what needs to be remedied. Correct the issue(s) and schedule a new Appointment.
  • Otherwise, you may consider that you have secured that time slot. We will contact you if circumstances change for some reason and we have to re-schedule.

What to Expect

Assuming all your paperwork and binder content is complete, we will schedule a Zoom meeting for the day and time you requested. At that review, you will have an opportunity to talk about you project. Your review board will you ask how your project allowed you to demonstrate planning and leadership. In addition, they will ask about your Scouting experience, what Scouting means to you, how it’s affected the way you conduct yourself, and what you plan to do to help keep the program going in the future. 

Extensions

For Scouts who need to apply for an extension, the process is explained here: Eagle Extension Scouts will also need to complete the following:

  • An Adult Application Form – required because the Scout is over 18. Send it to Rand Mahoney.
  • Approve Authorization for a Background Check. send to Rand Mahoney.
  • Take Youth Protection Training. Send a copy of the Certificate to Rand Mahoney.

Contacts

Nick Hall   (925) 272-9140

Paul Rettig (415-726-4239

Rand Mahoney (925) 674-6125

Eagle Rank Application Form

Use the function in Scoutbook to generate your Eagle Scout Rank Application form.

Print to pdf (Windows)

Open your Workbook and select Print > Print to pdf.

Proposal section: for pages, enter 7, 9-14 and click Print. Give the document a file name and click Save.

Planning section: for pages, enter 16-22 and click Print. Give the document a file name and click Save.

Report section: for pages enter 26-29 and click Print. Give the document a file name and click Save.

Upload all 3 files to your online folder.

Extension Forms & Links

Extension – Instructions

Advancement Report

Adult Application & Instructions

Background Check Authorization. This form is included in the link to the Adult Application from

Youth Protection Training

Resources

Scouting Record

Ask your Scoutmaster for a current copy of your Scout Profile – available through Scoutbook – and check it to make sure it is complete and correct. Work with your Scoutmaster to remedy any errors.

Guide to Advancement – 2021

This is the definitive resource for rules and guidance for advancement. Section 9 deals specifically with Eagle Rank. VIEW

Palm Awards

If you have at least five Merit Badges more than are required for Eagle, you are qualified for a Palm Award. Once your rank application is certified, your Scoutmaster can access your record in Scoutbook to request your Palm Award.

Paperless Eagle Scout Rank Application - Meridian District pilot procedure

The Council Advancement Committee is looking into the feasibility of going paperless with the Eagle Scout Rank Application form. Meridian District will pilot this effort to see if it is practical.

Scoutbook already provides a function that prepares a  Scout’s application form as a pdf document with most of the required entries already filled in. Check the video at the top of this page.

The remaining challenge involves collecting signatures and that’s the process we’ll outline below. Check the sections to the right for background information.

  • ASSUMPTION: Scouts will use the Report function in Scoutbook to create a fillable PDF version of the application form pre-filled with data from BSA’s records.
  • ASSUMPTION: Scouts will not create this application form until they have satisfactorily completed all requirements through and including Requirement 6.
  • ASSUMPTION: Commercial signing products such as DocuSign and Adobe Sign are not appropriate.
  • ASSUMPTION: Council will not pay for signature signing tools.
  • RECOMMENDATION: Use Adobe Acrobat Reader DC to add information to fillable fields.
  • RECOMMENDATION: Use Adobe Reader’s ‘Fill & Sign’ function to add signatures and field data.
  • LIMITATION: Fillable fields are no longer editable after the document is saved.
  • LIMITATION: Do not use the ‘Request Signatures’ feature on the Adobe Reader sidebar.
  • LIMITATION: Do not use the Next  button in the ‘Fill & Sign’ menu bar.

Step by Step instructions for acquiring signatures

Scouts:

  • Use the Scoutbook Report function to generate an Eagle Scout Rank Application form pre-populated with your profile information.
  • Fills in any incomplete information – Refernces, etc.
  • Uses the ‘Fill & Sign feature to add your signature.
  • Fills in dates for yourself, Unit Leader, and Committee Chair
  • Save the form
  • Email the form to your Unit Leader who signs using the ‘Fill & Sign’ feature.
  • Unit leader emails the form to the Committee chair.
  • Committee Chair signs using the ’Fill & Sign’ feature and emails the form back to the Scout.
  • Scout emails the form to the Registrar for verification.

Venturing

Sea Scouts

Exploring

International

Highlander

Shooting Sport

STEM

Scouting for Food

Order of the Arrow