Project Proposal

We are using Zoom to host Project Proposal reviews.

Scouts . . . you MUST always “CC” at least one other adult on all your communications to us.

(07/18/21) We  require “wet” signatures on the Proposal Approvals page of your Workbook.

What you need to do

Step 1

Check your Scouting Profile for accuracy and completeness. This is your Individual Advancement Report. Your Scoutmaster or designate can access this using the Internet Advancement facility in Scoutbook. Use it to confirm your rank and merit badges earned. Also confirm your name (first, middle, and last name) are correct along with a correct DoB – date of birth – and address. If there are errors or missing items, work with your Scoutmaster to get them corrected.

Step 2

Download the SERVICE PROJECT WORKBOOK. Save it to your computer. BSA requires that you use the current version of the workbook – Jan 2021. It’s a fillable pdf document. Follow the instructions on the download page.  Complete all the sections – it’s OK to add supplemental pages if there is not enough space on the form – and make sure you have the required signatures on the Approvals page of the Workbook.

Note: On the Contacts page,
* For the Council Service Center – write in only the Service Center address
* For the Council or District Project Approval Representative – leave the section blank
* For the Project Coach section – provide your Adviser’s information.

Step 3

Fill in and submit a REQUEST for REVIEW. This is an online (Google) form and is the only persistent record of your request. Later, you will be able to schedule an appointment.  On submission of your request, you and your Adviser will get an email response. Please check for updates to the instructions.

Step 4

Create an online folder (Google Drive or Microsoft OneDrive) and upload your Proposal which should include the Cover page and Proposal Pages B, C, D, E,F, & G. The equivalent Acrobat pages are 7 and 9 – 14. In addition and separately, include a pdf version of your signed Approvals page. Include this link when you book your appointment.

Step 5

Go to the APPOINTMENTS page and submit your appointment request.  The cut off for scheduling an appointment is 6:00pm on the Wednesday preceding the week in which you are requesting an appointment.

  • RECOMMENDATION: Before scheduling an appointment, work with you Adviser to make sure your online folder is accessible (shareable) and the required content is complete.
  • We will check the link you provide for accessibility and completeness. We will CANCEL the appointment if the link is inaccessible or the folder content is incomplete; we will let you know what needs to be remedied. Correct the issue(s) and schedule a new Appointment.
  • Otherwise, you may consider that you have secured that time slot and you will hear from us – usually the day before your review date – with a Zoom link. We will contact you if circumstances change for some reason and we have to re-schedule.

What to expect

Your review board will have reviewed your proposal and will invite you to give a verbal account of your proposed project. They are not looking for detailed information; this is a proposal. However, they will be asking questions about how your project will allow you to demonstrate planning and leadership. Other areas they are likely to question you about include safety provisions and preparedness for unanticipated events.

If your review board is satisfied that your project meets the essential requirements for an Eagle Scout project, the Board Chair will add an electronic signature to you Approvals and email it to you. 

NOTE: We have suspended the use of the Project Record & Checklist form. For in-person reviews this was a way for volunteers to add comments. It will be your responsibiity to add any comments your board makes – there is a place to do so at the beginning of the next segment of the Workbook. 

Print to pdf (Windows)

Open your Workbook and select Print > Print to pdf.

For pages, enter 7, 9-14 and click Print. Give the document a file name and click save.

Upload the file to your online folder.

COVID-19Updates to guidelines and restrictions.

 

Guide to Advancement – 2021
This is the definitive resource for rules and guidance for advancement. Section 9 deals specifically with Eagle Rank. VIEW

 

Guide to Safe Scouting
This is the definitive guide to safety and safe scouting practices. VIEW

 

SAFE: Service Project Planning Checklist

SAFE: Project Tool List

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