Project Proposal

March 22, 2022: Check for changes to Proposal Approval page signature process in Step 2.

Scouts . . . you MUST always “CC” at least one other adult on all your communications to us.

What you need to do

Step 1

Check your Scouting Profile for accuracy and completeness. This is your Individual Advancement Report. Your Scoutmaster or designate can access this using the Internet Advancement facility in Scoutbook. Use it to confirm your rank and merit badges earned. Also confirm your name (first, middle, and last name) are correct along with a correct DoB – date of birth – and address. If there are errors or missing items, work with your Scoutmaster to get them corrected.

Step 2

Download the SERVICE PROJECT WORKBOOK. Save it to your computer. BSA requires that you use the current version of the workbook – currently Jan 2021 with the Feb 5 update. It’s a fillable pdf document. Follow the instructions on the download page.  Complete all the sections – it’s OK to add supplemental pages if there is not enough space on the form – and make sure you have the required signatures on the Approvals page of the Workbook.

Note: On the Contacts page,
* For the Council Service Center – write in only the Service Center address
* For the Council or District Project Approval Representative – leave the section blank
* For the Project Coach section – provide your Adviser’s information.

NEW Section (3/2022)

Download this Project Proposal Signature page, save it, and then open it using Adobe ‘Acrobat Reader DC’. Do not use a built-in, browser-based pdf reader utility. Check out links under Resources in the right hand column for how to fill and sign a pdf document. Check out the ‘how to’ information in the Resources section in the right hand column.

  • Use Adobe’s ‘Fill and Sign’ feature to add your signature. You may type in your signature using one of the fonts Adobe offers (black or blue color only) or apply a previously scanned signature image. Also, add the date you signed.
  • Save the file. We recommend using a format like this where ‘t’ is your 4 digit Troop number:
    firstname-lastname-t0000 | For example: john-scout-t0057
  • Email the signed form to your Scoutmaster
    • request an electronic signature
    • and email the form back to you.
  • Repeat for your Committee Chair and Beneficiary.
  • Your online folder should now have your Project Proposal page with all the signatures required to request a review.

DO NOT use commercial signing products such as DocuSign or Adobe Sign. They will lock the form and prevent adding more signatures.

Step 3

Fill in and submit a REQUEST for REVIEW. This is an online (Google) form and is the only persistent record of your request. Later, you will be able to schedule an appointment.  On submission of your request, you and your Adviser will get an email response. Please check for updates to the instructions.

Step 4

Create an online folder (Google Drive or Microsoft OneDrive. Do not use restrictive services such as Dropbox, Adobe Cloud, Docusign, etc.) and upload your Proposal which should include the Cover page and Proposal Pages B, C, D, E,F, & G. The equivalent Acrobat pages are 7 and 9 – 14. In addition and separately, include a pdf version of your signed Approvals page. Include this link when you book your appointment.
You are the owner of the online folder. As such, you control access to its content. We recommend that the sharing option is only active prior to a review board. After the review, you should revoke sharing. If we need to revisit, we will ask your permission to allow access.

Step 5

Go to the APPOINTMENTS page and submit your appointment request.  The cut off for scheduling an appointment is 6:00pm on the Wednesday preceding the week in which you are requesting an appointment.

  • RECOMMENDATION: Before scheduling an appointment, work with your Adviser to make sure your online folder is accessible (shareable) and the required content is complete.
  • We will check the link you provide for accessibility and completeness. We will CANCEL the appointment if the link is inaccessible or the folder content is incomplete; we will let you know what needs to be remedied. Correct the issue(s) and schedule a new Appointment.
  • Otherwise, you may consider that you have secured that time slot and you will hear from us – usually the day before your review date – with a Zoom link. We will contact you if circumstances change for some reason and we have to re-schedule.
  • Remember to share the appointment details with your Adviser.

What to expect

Your review board will have reviewed your proposal and will invite you to give a verbal account of your proposed project. They are not looking for detailed information; this is a proposal. However, they will be asking questions about how your project will allow you to demonstrate planning and leadership. Other areas they are likely to question you about include safety provisions and preparedness for unanticipated events.

If your review board is satisfied that your project meets the essential requirements for an Eagle Scout project, the Board Chair will add an electronic signature to you Approvals and email it to you. 

NOTE: We have suspended the use of the Project Record & Checklist form. For in-person reviews this was a way for volunteers to add comments. It will be your responsibiity to add any comments your board makes – there is a place to do so at the beginning of the next segment of the Workbook. 

Print to pdf (Windows)

Open your Workbook and select Print > Print to pdf.

For pages, enter 7, 9-14 and click Print. Give the document a file name and click save.

Upload the file to your online folder.

Resources

How to sign a pdf form

How to fill out a pdf form

Guide to Advancement – 2021
This is the definitive resource for rules and guidance for advancement. Section 9 deals specifically with Eagle Rank. VIEW

Guide to Safe Scouting
This is the definitive guide to safety and safe scouting practices. VIEW

SAFE: Service Project Planning Checklist

SAFE: Project Tool List

COVID-19Updates to guidelines and restrictions.

Scouts:

On the form example on the right, make sure you do not click on either the ‘Request a Signature’ or ‘Next’ links. They end up generating digital signatures which will lock the document.

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